Problem solvers by industry · Professional services
Tax office, insurance broker, estate agent or agency: a big part of the day goes on the inbox, searching and follow-up work. Our little AI helpers take over exactly that, using your own documents and without data leaving your premises.
Works by voice too, for example as a voice message from your phone
The problemReading contracts takes time, and pitfalls are easy to miss.
How it helpsA checklist flags terms, notice periods and critical points. A rough assessment, not legal advice. Deadlines can go straight into your calendar as reminders.
The problemDocuments from clients arrive incomplete, and chasing them takes time.
How it helpsWhat's missing is spotted and a friendly reminder is prepared. If you like, it is sent automatically too.
The problemKnow-how lives in the heads of experienced staff, and new people keep asking the same things.
How it helpsProcesses, tricks and lessons learned stay in the business, available any time for new staff and temps. That saves onboarding time.
The problemNobody can find anything on the server because everyone files differently.
How it helpsFiles are named and stored according to one shared structure, and it stays tidy. So everyone finds everything again.
The problemAnswering emails eats time every day and important things get buried.
How it helpsEmails are sorted and summarised, and fitting reply drafts are ready. You check and send.
The problemChecking and approving incoming invoices gets left, early-payment discounts expire.
How it helpsInvoices are matched against orders and delivery notes and put up for approval by your rules, e-invoices included. Once you approve, they can go straight to accounting.
Heads-up: mandatory from 2027/2028
The problemNew security warnings all the time, but do they even affect us?
How it helpsWarnings are matched against your IT set-up, affected systems flagged and next steps suggested. If you like, it opens a ticket right away or triggers the measures directly.
The problemEnquiries arrive by email, web form and sticky note, and nobody has the overview.
How it helpsAll enquiries land in one place, get sorted and prepared for a reply. Nothing slips through any more. If you like, an appointment or call-back is scheduled right away.
The problemDecisions are often made alone, the figures are scattered and there's no time for a sparring partner.
How it helpsIt pulls together figures and company knowledge from the Second Brain, sets out options with pros and cons and prepares decisions. You decide, but well prepared.
The problemSensitive data easily ends up in the wrong chat.
How it helpsThe data guard protects personal data and fends off manipulation attempts, as strictly as each department needs.
The problemWriting quotes eats up your evenings.
How it helpsYour notes, photos or a voice message become a ready-made draft quote. You just check it and send it.
The problemReviews go unanswered because there's no time. And responding well to criticism isn't easy.
How it helpsA fitting, personal reply draft is ready for every review, with the right tone even for criticism. And you see at a glance what keeps getting praised or criticised.
The problemReceipts, delivery notes and invoices pile up.
How it helpsThey're recognised, sensibly named and filed where they belong. Ready for your accountant.
The problemEndless searching through folders and old emails.
How it helpsAsk a question and get the answer from your own documents, with the source.
The problemFaults get reported by shout, email or phone, and half the details are always missing.
How it helpsAn assistant asks exactly what IT needs and creates a clean ticket.
The problemAfter every meeting, another hour of writing minutes.
How it helpsConversations and voice messages are transcribed automatically: your bullet points or a voice memo become clean minutes, complete with a task list. Tasks can be assigned directly if you like.
Then we'll build it. Tell us in a first conversation what slows you down.
Book a first conversationWe don't have an example for this combination here yet. Talk to us, we'll surely find something.
These are examples. Every business is different. Which problem solvers suit you and exactly how they work is what we discuss in the free initial consultation. Your industry isn't listed? No problem: wherever people work at a computer, there's almost always something to solve.
All problem solvers run on your own corporate LLM, locally on your premises. Your data never leaves your business.
Other industries
You tell us what slows you down and what you'd like. You can take the self-test beforehand, but you don't have to.
Together we look at where your processes stand today and quickly see where things get stuck.
From the results we find the low-hanging fruit together: high impact, little effort.
We weigh up the options, give you honest advice and choose or develop what suits you. Agreed with you.
We carefully implement building block by building block, agreed with you and on your premises. We bring your team along.
Afterwards, too, we keep an eye on your processes with you, maintain your systems and keep them up to date. So you get the full potential, even as technology moves on.
We believe in long-term partnerships built on trust.
Take the self-test or tell us directly in a free first conversation what slows you down. We'll tell you honestly where AI helps and where it doesn't.
info@servai-solutions.de